Payroll & Benefits Assistant

Job Description

Payroll & Benefits Assistant

Job Market - Payroll, Benefits, HR

Payroll & Benefits Assistant - About the role



The purpose of this role is to manage and administer all payroll and benefit processes on a timely and accurate basis for circa 380 employees at City of London Insurance Group client.

Payroll & Benefits Assistant - Core duties


Responsible for the day to day administration and annual enrolment process for the flexible benefits system, currently partnering with Mercer Marsh Benefits

Day to day benefit administration for all group and voluntary benefits, such as Private Medical, Group Income Protection, Death in Service, Share Incentive Plan, Childcare Vouchers and Long Service Awards

Assists with the annual renewal of Group benefits including compiling annual renewal data and participating in provider reviews

Acts as the point of contact for all Benefit queries

Ensures all benefits information and policy documents are up to date on the internal intranet

Co-ordinates the annual wellness week process

Assists with setting up benefits in Countries as and when we set up new offices

Project work as required

Leads on the annual Health and Wellbeing initiatives, such as flu jabs and wellness week


Collation and processing of monthly payroll data to outsourced payroll provider (currently SD Worx) for London, Ireland and Dubai

Manages the day to day relationship with SD Worx

Manages annual P11D process

Responsible for calculating the annual gender pay gap statistics

Acts as the point of contact for all payroll related queries and adhoc reporting as required


Day to day pension scheme administration for all employees, including monthly upload of pension data and adding new joiners to pension portal

Coordinates bi-annual Pension Governance Committee meetings including preparing meeting packs and taking notes

Administration of annual and life time allowance process

Payroll & Benefits Assistant - Key requirements

Prior experience of working in a HR environment

Experience of benefits and payroll administration

Stakeholder management at all levels

Experience in dealing with external suppliers

Basic knowledge of DC pensions would be beneficial

Numerate and analytical

Advanced Excel and dealing with high volumes of data

Degree level education would be desirable