HR Operations Assistant

Job Description

Job Title - HR Operations Assistant

Job Market - Human Resources

Job Location - London

 

HR Operations Assistant - About the role

You will be part of a team providing comprehensive HR Operations support across all aspects of HR and ensuring a high-quality service is delivered to the business.

HR Operations Assistant - Key duties

General HR Operations

Management of the HR and Careers email inboxes ensuring response times are short and allocating to other HR team members where appropriate

Monitoring probation reviews, ensuring timely return of paperwork and completing letters

Production of Management Information - inclusive of Performance Reports, departmental KPI’s and Talent data

Assist with monthly payroll preparation/auditing

Day to day maintenance and updates of employee records held on the HR systems (manual and electronic) and frequent auditing to ensure high data integrity

Maintaining departmental trackers

Setting up new joiner catch ups with the HR Business Partner

Updating intranet content including any relevant news and internal job postings

Updating policies and procedures as directed

Monthly and Quarterly Reporting including: Monthly operational performance report / Monthly headcount/budgeting reporting / Holiday accruals report / Absence reporting / Quarterly Diversity & Inclusion reporting and monitoring (as well as production of annual reports and metrics)

Talent Review reporting and dashboard preparation

Performance Review set up and maintenance

Performance Management Reporting

Complete the leaver’s process including outstanding fees owed, calculating holidays, drawing up leaver’s letter and setting up exit interviews and analysing any trends

Support the Head of HR Business Partnering in the delivery and administration of the SMCR process, including up to date maintenance of the SMCR Accord system

Recruitment

Conducting pre-employment background checks, right-to-work checks, issuing online medical checks

Responsible for the Joiner, Mover and Leaver process

Assisting in recruitment assessment centres

DEI candidate tracking, reporting and analysis

Preparing contracts, new starter packs and creating new electronic employee files ensuring all documentation is completed to a high standard and filed accordingly

Coordinate the preboarding/onboarding process for all new joiners

Conduct first morning inductions for new joiners

HR Operations Assistant - Key requirements

Recent HR experience or potentially someone more experienced in HR, looking to return to work.

Experience of working within a HR Operations/Shared Service environment

Strong IT skills along with Workday system experience

Broad HR knowledge and understanding of employee lifecycle, working practices and employment legislation