Corporate Receptionist

Job Description

Job Title - Corporate Receptionist

Job Market - Reception / Facilities / Insurance

Job Location - London

 

Corporate Receptionist - About the role

Exciting opportunity for an experienced Corporate Receptionist to join my client in a new role with the opportunity to shape the role and be part of the business expansion.

You will provide an efficient and welcoming front of house reception, acting as the first point of contact for visitors, alongside providing general office support services to ensure efficiency and effectiveness.

Corporate Receptionist - Key duties

Meeting and greeting visitors on behalf of the Group

Maintaining the relationship with main building reception, informing hosts that visitors have arrived and ensuring guests are not left unattended

Liaising with Executive Assistants and London based employees to manage guest, and to plan for refreshment and catering requirements

Providing visitors with temporary passes and access control cards

Maintaining a professional reception environment to ensure quality standards are reached

Maintaining the tidiness of the communal areas during the day, ensuring the dishwasher is activated throughout the day

Liaising with Building Management & the Group Facilities team in respect of any building maintenance or environmental issues

Notifying Facilities of any office cleaning performance issues and office maintenance issues.

Arranging refreshment and catering requests, setting up and clearing rooms as necessary.

Set up large meetings and All Employee Events as directed including AV equipment.

Ensure meeting rooms are always clean & tidy and that any equipment faults are reported and dealt with quickly and efficiently.

Cover duties for Facilities Assistant (including)

Managing the post on a daily basis and dealing with couriers and delivery companies.

Printing & issuing new starter and replacement access and ID cards

Monitoring stationery levels and employee welfare suppliers, such as milk and coffee and informing Facilities of order requirements

Replenishing photocopier paper as required and inform the Information Technology team if any machines are not working properly

Act as a fire warden for the London offices

Follow Group Health & Safety policies and procedures, ensuring all H&S information remains current, accurate and available to employees

Corporate Receptionist - Key requirements

Previous receptionist experience within a busy and demanding office environment is essential

Good knowledge of Microsoft Office (Outlook, Excel, Word)

Strong administration skills

Flexible approach to working hours