Company Secretarial Administrator

Job Description

Company Secretarial Administrator

Job Market - Insurance Governance CoSec

Location - London


Company Secretarial Administrator - About the role

To provide assistance to the Company Secretarial team in the delivery of high quality, professional company secretarial and corporate governance services to the business; and to ensure a smooth operation of the Group and clients’ boards and committee meetings.

Company Secretarial Administrator - Key duties

Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.

Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).

Assist with the initial preparation of template agendas and maintain meeting attendance records.

Assist with requesting and following up meeting papers and creating meeting packs.

Filing contracts and signed minutes in accordance with procedures.

Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.

Provide administrative support to the team, as may be required from time to time.

Company Secretarial Administrator - Key requirements

Experience of a similar position within a Company Secretarial team is desirable, though not required.

No degree or professional qualifications required - although a Law degree / ICSA knowledge and the desired to continue to learn would be advantageous

Awareness of a financial services business, ideally a Lloyd’s or FCA/ PRA regulated insurance business is desirable

Good working knowledge of all Microsoft Office packages, particularly Word. Knowledge of Diligent Entities, Diligent Boardbooks and Sharepoint is desirable, though not required.