Company Secretarial Administrator/Assistant

  • Job Reference: CoSec/Asst - TM
  • Date Posted: 16 December 2021
  • Recruiter: Massenhove Recruitment
  • Location: London
  • Remote Working: Temporarily remote due to COVID-19
  • Salary: £20,000 to £32,500
  • Sector: Administration, Secretarial
  • Job Type: Permanent
  • Contact: Tony Martin
  • Email: tmartin@massenhove.co.uk
  • Telephone: 0333 121 8000

Job Description

Company Secretarial Administrator/Assistant

Job Market - Company Secretarial

Co-Sec Assistant - Key duties

To provide assistance to the Company Secretarial team in the delivery of high quality, professional company secretarial and corporate governance services to the business; and to ensure a smooth operation of the Group and clients’ boards and committee meetings.

Co-Sec Assistant - Key duties

Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.

Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).

Assist with the initial preparation of template agendas and minutes and maintain meeting attendance records.

Assist with requesting and following up meeting papers and creating meeting packs.

Co-Sec Assistant - Key requirements

Ideally 2+ years’ experience in a similar position.

No degree or professional qualifications required.

Good working knowledge of all Microsoft Office packages, particularly Word. Knowledge of Diligent Entities, Diligent Boardbooks and Sharepoint is desirable, though not required.

Awareness of a financial services business, ideally a Lloyd’s or FCA/ PRA regulated insurance business is desirable, though not required.