Assistant Company Secretary - London Insurance Market

Job Description

Assistant Company Secretary

Job Market - Company Secretarial / Insurance

Location - London


Assistant Company Secretary - About the role

To provide support to the Company Secretary and the Board within the business. The role encompasses Board facilitation and full liaison with external stakeholders, Senior Executives and Board members. The role also encompasses the legislative responsibilities of Statutory records maintenance and provision of technical support to the business in relation to Corporate Governance. Work must be of a consistently high standard coupled with operating to tight deadlines.

Assistant Company Secretary - Key duties

Deputising in all respects for the Company Secretary;

All aspects of Board / Committee Facilitation for the regulated and Holdings Boards. Liaison with Executive Directors in relation to their papers and ensuring agendas and board packs are circulated in timely manner within appropriate deadlines. Organisation of all meetings and responsible for Board date scheduling.

Assisting with the facilitation and attendance at / minuting of Board and Committee meetings as and when required;

Oversight of and maintenance of the statutory records of the Group entities using Blueprint 2000 in conjunction with the Board Governance Advisor including the review of Annual returns and the drafting of special resolutions / ad hoc documentation in accordance with Companies Act and statutory records maintenance;

Working closely with the Company Secretary in relation to the maintenance of the Corporate Governance structure, and regularly reviewing its appropriateness by Promoting and sustaining appropriate/best practice Governance Structures;

Managing adherence to the Shareholders Agreement and all Terms of reference with the Company Secretary;

Managing the terms of minority stakes held and advising in relation to Shareholder Agreement requirements;

Management of Board Director queries and provision of support to Non-Executive directors.

Involvement in all aspects of M&A and divestments in relation to data room submission, pre and post transaction requirements.

Involvement in group restructures etc

Filing correspondence and forms at Companies House inc Annual returns.

Maintenance of the Corporate Governance structure charts, delegation flows and entity structure documents;

Ownership and management of the Safe contents.

Maintenance of the OFT consumer Credit licences under the guidance of the Company Secretary.

Typing of board and committee minutes inc collation of all comments and version control, general correspondence, reports and presentations.

Board and Committee Terms of reference maintenance.

Facilitating all that is necessary for new Board directors re induction etc.

Assistant Company Secretary - Key requirements

In-depth knowledge and understanding of the work undertaken within a busy Company Secretariat;

Corporate Governance

Statutory record system knowledge

Working knowledge of Lloyd’s PRA and FCA requirements;

Must have extensive work experience within a busy company Secretariat or be Qualified to ACIS standard with the relevant work experience.

Must have extensive experience of liaising with Senior Executives, Non-Executive Directors and Regulators